Cleveland Board of Control

Finance

Wednesday, Jan. 10, 2024
3:00 p.m. — 5:00 p.m. EST

601 Lakeside Ave E, Cleveland, Ohio 44114 Cleveland, OH 44114 (Directions)

Cleveland City Hall, Mayor's Office Red Room (Rm. 202) (or watch on YouTube)

The Cleveland Board of Control consists of members of the mayor’s cabinet and leaders of city departments. City Council passes some legislation – particularly legislation that authorizes the city to enter contracts for various purposes – that leaves vendor selection and compensation to be set by the Board of Control. The board makes those decisions in this meeting, and it also holds votes on the sale and purchase of land parcels.

The agenda for this meeting will be added to this page when it is available (usually by the afternoon before the meeting).

NOTE for Documenters: The video and audio of this livestream have improved recently. The audio can still be poor at times, so in-person attendance may offer a better chance of hearing everything. Bring a photo ID if attending in person. If you’re watching remotely, do your best and feel free to note in your coverage if/when the audio quality is bad. Feel free to rely on the agenda (once posted) for resolution details. The key is to listen if the board approves them – typically with a unison voice vote of “aye” – and to pick up any other discussion you can.

Find the livestream of this meeting here: https://www.youtube.com/channel/UC4-grlgMPJy50hXISJ01lkQ

Find past Documenters coverage of this meeting here: https://cleveland.documenters.org/reporting/?agency=258

The roll call at the beginning of the meeting should indicate who is in attendance. Past meetings have included these officials, though sometimes other department officials fill in as “acting directors.” Mark Griffin often serves as “acting mayor” if Justin Bibb is not in attendance:

Mayor Justin Bibb
Director of Economic Development Tom McNair
Director of Public Safety Karrie Howard
Director of Law Mark Griffin
Director of Finance Ahmed Abonamah
Director of Public Utilities Martin Keane
Director of Port Control Bryant Francis
Director of Public Works Frank Williams
Director of Public Health Dr. David Margolius
Director of Community Development Alyssa Hernandez
Director of Aging Mary McNamara
Director of Building and Housing Sally Martin
Director of Human Resources Matthew Cole
Director of the Mayor’s Office of Capital Projects James DeRosa
Director of the Mayor’s Office of Equal Opportunity Tyson Mitchell
Secretary Jeffrey Marks

Check the source website for additional information

Reporting

Edited and summarized by the Cleveland - OH Documenters Team

Note-taking by Barbara Phipps

Board OKs contracts for Division of Water

View notes

Live reporting by Ayanna Rose Banks

Board OKs land sales for home construction

asrosedevelopes

Hi, I'll be live-tweeting today's Board of Control Meeting✨ meeting for #CLEdocumenters 📷@CLEdocumenters & @signalcleveland

02:17 PM Jan 10, 2024 CST

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@cledocumenters @signalcleveland City Council passes some legislation – particularly legislation that authorizes the city to enter contracts for various purposes – that leaves vendor selection and compensation to be set by the Board of Control.

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From what this documenter could hear, This meeting was attended by Directors Griffin, Keane, Francis, Williams, Margolius, Hernandez, Cole, McNair, McNamara and secretary Jeffrey Mark

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The live stream of this meeting can be found at

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The first department topic was Finance. The dir. is proposing to accept a contract w/ Sedgwick Claims Management Services, Inc. for professional services for workers’ compensation and actuarial services.

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These services include actuarial, auditing services/disability/account management/ preparing reports/scheduling and payment for medical exams/claims settlements/ handicap reimbursements/investigations/filing claims appeals and other duties.

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This contract is proposed for one-year with 2 one-year renewal options, not to exceed $235,000.00 for the initial one-year and for the second optional year, and $239,000.00 for the third optional year.

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There were no questions and the item was voted to pass.

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The second Topic on the agenda is Public Utilities. The dir. is proposing the Approval of 1.) The public improvement by requirement contract to CorrTech, Inc., for public improvement of Cathodic Protection Improvements, Phase 1, for Division of Water, for one year at $309,823.80.

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2.) The public improvement contract to Terrace Construction Company, Inc., for Large Valve Renewal Program, Phase III, for Division of Water, and approving various subcontractors at $5,176,252.40. rec. no. 2-24

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3.)The requirement contract to Neptune Technology Group, Inc., for Small and Large Water Meters for Division of Water, for one year with 2 one-year renewal options at $1,502,200.00. rec. no. 3-24

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4.)The requirement contract to Badger Meter, Inc., for Small and Large Water Meters for Division of Water, for one year with 2 one- year renewal options at $13,059,575.00. rec. no. 4-24

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The dir. also proposed Rejecting all bids received on December 8, 2023 for certain items of Small and Large Water Meters, for Division of Water. rec. no. 5-24

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A question was ask about rec. no. 3-24 & 4-24. It was asked why they chose to give each of the contracts the way the did.

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The answer was: We evaluate each criteria by item and by the different valves and meters. Neptune's bid was lowest on 3-24 and badger was lowest on 4-24 and the rest we did not get a responsive bid.

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A follow-up question was asked: There is no reason to believe there is any bid splitting going on?

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The answer was: no.

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There were no further questions and the item was voted on to pass.

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The next topic was Community Development. The dir. is proposing 1.) to correct, by Amending, Res. No. 84-23, adopted March 1, 2023, authorizing the sale and development of P.P.(parcel post) No. 016-23-165 to Wilfredo Caraballo, Jr.

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They would like to substitute “Wilfredo Caraballo, Jr. and Ivette Caraballo” for “Wilfredo Caraballo, Jr.” where appearing.

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2.) The Authorizing of the Commissioner of Purchases and Supplies, when directed by the dir. of Community Development, and requesting the Mayor, to execute official deeds, per Land Reutilization Program, selling the listed parcels to the following purchasers:

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CHN Housing Partners, a local non-profit, P.P. Nos. 006-25-027 and -028 at $400.00. They will be doing some new housing construction.

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Keystone Homes Tremont, LLC, P.P. No. 004-18-076 at $22,650.00. They will be doing new stable family home construction.

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Robert Jackson, P.P. No. 104-17-004 And Dakarai W. Johnson, P.P. No. 132-14-044 at $200.00. These are both side yard extensions.

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Your Half, LLC, P.P. No. 002-15-091 at $23,750.00. This is for a pocket park in ward 15.

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3.) To vote yes on all items except: John Fortney, P.P. No. 115-09-007 at $200.00. He is proposing to change the end use stated on the resolution. rec. no. 5

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There were no questions and the Item was voted on in two parts: The first vote was for rec. no. 5 and the item was voted to deny. The second vote was for the remaining bids and the item was voted to pass.

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This meeting was approx. 7 minutes and 27 seconds long.

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Have questions? Think we got something wrong? Send any inquiries on the meeting or these tweets to @cledocumenters. Or email us at cledocumenters@gmail.com

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@cledocumenters Thank you for following along with me ♥️✨

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